Tractatenblad 2019, 50

3 (2019) Nr. 1

A. TITEL

Briefwisseling houdende een verdrag tussen de Regering van het Koninkrijk der Nederlanden en het Internationaal Agentschap voor Atoomenergie (IAEA) inzake de internationale conferentie over de “Effective Nuclear and Radiation Regulatory Systems”, te Den Haag, Nederland, 4 – 7 november 2019 (met Bijlagen);

Wenen, 27 februari 2019

Voor een overzicht van de verdragsgegevens, zie verdragsnummer 013609 in de Verdragenbank.

B. TEKST

Nr. I

INTERNATIONAL ATOMIC ENERGY AGENCY

Vienna, 2018-12-20

Ref CN-270

Excellency,

I have the honour to inform you that the International Atomic Energy Agency (IAEA) is planning to hold an International Conference on Effective Nuclear and Radiation Regulatory Systems (hereinafter referred to as “event”) from 4 to 7 November 2019.

This event will be the fifth in a series of conferences on effective nuclear regulatory systems. The four preceding conferences were held at the following locations: Vienna, Austria in 2016, Ottawa, Canada in 2013, Cape Town, South Africa in 2009 and Moscow, Russian Federation in 2006.

The purpose of the event is to build on the conclusions and deliberations of the previous conferences, and to consider the developments in the regulatory systems to further enhance safety and security globally. The event will play a vital part in the global efforts of senior nuclear and radiation safety and nuclear security regulators to review issues that are important to the global nuclear regulatory community.

The event will be conducted in English.

Approximately 250 participants from the invited Member States, entities and organizations as listed in Annex A are expected to attend, as well as representatives from the IAEA.

Informal discussions held with Mr Ynte Stockmann from the Joint Research Centre/European Commission (JRC/EC) have indicated that suitable premises and facilities could be made available in Amsterdam.

I have the honour to enquire whether the Government of the Kingdom of the Netherlands (hereinafter referred to as the “Government”) would wish to host this event and, if so, whether the Government would agree to make the following arrangements:

• 1. The Agreement on the Privileges and Immunities of the International Atomic Energy Agency (“the Agreement”), which was accepted by the Government on 29 August 1963, shall be applicable in respect of the event. In particular, officials of the IAEA participating in, or performing functions in connection with, the event shall enjoy the privileges and immunities provided under Articles VI and IX of the Agreement. Representatives of States shall enjoy the privileges and immunities accorded under Article V of the Agreement. Participants invited by the IAEA to attend the event shall enjoy the privileges and immunities accorded to experts on mission for the IAEA provided under Article VII of the Agreement. The property, funds and assets of the IAEA associated with the event shall enjoy the privileges and immunities accorded under Article III of the Agreement.

• 2. The Government will accord to the persons mentioned in paragraph 1 above every facility necessary for the performance of their functions in connection with the event, including entering, remaining in and leaving the Kingdom of the Netherlands. The Government will issue any necessary visas as expeditiously as possible and, where the legislation of the Kingdom of the Netherlands permits, free of charge. The Government, however, reserves the right to deny, irrespective of nationality, visas to individual participants for national security reasons. Annex A contains the list of Member States, entities and organizations to be invited to participate in the event.

  The IAEA will inform the Government promptly of all persons officially designated to attend the event. The IAEA will also advise such persons to apply for visas, if necessary, in good time before the opening date of the event, and the Government is expected to issue such visas promptly so as to allow them to attend the event.

• 3. The Government will facilitate customs formalities for the persons mentioned in paragraph 1 above when they enter and leave the Kingdom of the Netherlands.

• 4. The Government will, at no cost to the IAEA, make adequate and appropriate premises, personnel and facilities available for the entire duration of the event as listed in Annex B.

• 5. The Government will exercise reasonable care to ensure security on the premises where the event takes place and to ensure the safety of the persons mentioned in paragraph 1 above while they are on those premises. The Government will take whatever steps may be reasonable in the circumstances to ensure such security and safety, including such supervision of the premises as may be warranted.

I should be grateful if your Government would designate a representative to facilitate liaison between the IAEA and your Government in connection with the event. Mr Shahid Mallick of the Office of Safety and Security Coordination has been appointed Scientific Secretary of the event. Ms Martina Khaelss of the Division of Conference and Documents Services will be responsible for the administrative organization of the event.

Should your Government wish to host this meeting, I would be grateful if you would inform me in writing of your Government’s agreement to the above-enumerated points by 31 December 2018 so as to enable the Secretariat to proceed with timely arrangements.

Accept, Excellency, the assurances of my highest consideration.

Juan Carlos Lentijo Deputy Director General Head of the Department of Nuclear Safety and Security

Enclosures: Annex A: List of Member States, Entities and Organizations to be Invited Annex B: List of Facilities and Resources to be Provided by the Government Free of Charge

HE Mr Marco Hennis

Resident Representative

Permanent Mission of the Kingdom of the Netherlands to the IAEA

Opernring 5/7th Floor

1010 VIENNA

AUSTRIA

---

Annex A

List of Member States, Entities and Organizations to be Invited

International Conference on Effective Nuclear and Radiation Regulatory Systems

Amsterdam, the Netherlands

4-7 November 2019

Ref. No.: CN-270

• 1. Member States

  Afghanistan	Germany	Oman
  Albania	Ghana	Pakistan
  Algeria	Greece	Palau
  Angola	Grenada	Panama
  Antigua and Barbuda	Guatemala	Papua New Guinea
  Argentina	Guyana	Paraguay
  Armenia	Haiti	Peru
  Australia	Holy See	Philippines
  Austria	Honduras	Poland
  Azerbaijan	Hungary	Portugal
  Bahamas	Iceland	Qatar
  Bahrain	India	Republic of Moldova
  Bangladesh	Indonesia	Romania
  Barbados	Iran, Islamic Republic of	Russian Federation
  Belarus	Iraq	Rwanda
  Belgium	Ireland Nicaragua	Saint Vincent and the Grenadines
  Belize	Israel	San Marino
  Benin	Italy	Saudi Arabia
  Bolivia, Plurinational State of	Jamaica	Senegal
  Bosnia and Herzegovina	Japan	Serbia
  Botswana	Jordan	Seychelles
  Brazil	Kazakhstan	Sierra Leone
  Brunei Darussalam	Kenya	Singapore
  Bulgaria	Korea, Republic of	Slovakia
  Burkina Faso	Kuwait	Slovenia
  Burundi	Kyrgyzstan	South Africa
  Cambodia	Lao People’s Democratic Republic	Spain
  Cameroon	Latvia	Sri Lanka
  Canada	Lebanon	Sudan
  Central African Republic	Lesotho	Swaziland
  Chad	Liberia	Sweden
  Chile	Libya	Switzerland
  China	Liechtenstein	Syrian Arab Republic
  Colombia	Lithuania	Tajikistan
  Congo	Luxembourg	Thailand
  Costa Rica	Madagascar	The former Yugoslav Republic of Macedonia
  Cote d'Ivoire	Malawi	Togo
  Croatia	Malaysia	Trinidad and Tobago
  Cuba	Mali	Tunisia
  Cyprus	Malta	Turkey
  Czech Republic	Marshall Islands	Turkmenistan
  Democratic Republic of the Congo	Mauritania	Uganda
  Denmark	Mauritius	Ukraine
  Djibouti	Mexico	United Arab Emirates
  Dominica	Monaco	United Kingdom of Great Britain and Northern Ireland
  Dominican Republic	Mongolia	United Republic of Tanzania
  Ecuador	Montenegro	United States of America
  Egypt	Morocco	Uruguay
  El Salvador	Mozambique	Uzbekistan
  Eritrea	Myanmar	Vanuatu
  Estonia	Namibia	Venezuela, Bolivarian
  Ethiopia	Nepal	Republic of Viet Nam
  Fiji	Netherlands	Yemen
  Finland	New Zealand	Zambia
  France	Niger	Zimbabwe
  Gabon	Nigeria
  Georgia	Norway

• 2. Entities

  Palestine

• 3. Intergovernmental Organizations

  Arab Network of Nuclear Regulators (ANNuR)

  ASEAN Network of Regulatory Bodies on Atomic Energy Asian Nuclear Safety Network (ASEANTOM)

  European Commission (EC)

  European Commission, Directorate-General for Energy (EC/DG-ENER)

  European Commission, Directorate-General for International Cooperation and Development (EC/DG-DEVCO)

  European Commission, Joint Research Centre (EC/JR)

  European Nuclear Security Regulators' Association (ENSRA)

  European Nuclear Safety Regulator's Group (ENSREG)

  Forum of Nuclear Regulatory Bodies in Africa (FNRBA)

  Heads of the European Radiological Protection Competent Authorities (HERCA)

  Ibero-American Forum of Radiological and Nuclear Regulatory Agencies (FORO)

  International Civil Aviation Organization (ICAO)

  International Labour Organization (ILO)

  International Nuclear Regulators Association (INRA)

  International Nuclear Safety Group (INSAG)

  Organization for Economic Co-Operation and Development, Nuclear Energy Agency (OECD/NEA) United Nations Scientific Committee on the Effects of Atomic Radiation (UNSCEAR)

  World Health Organization (WHO)

  Western European Nuclear Regulators Association (WENRA)

  Note for Distribution: please also send copy of NV to EU Delegation in Vienna.

• 4. Nongovernmental Organizations

  European Nuclear Safety Training and Tutoring Institute (ENSTTI)

  European Technical Safety Organisations Network (ETSON)

  International Commission on Radiological Protection (ICRP)

  International Radiation Protection Association (IRPA)

  World Association of Nuclear Operators (WANO)

  The World Institute for Nuclear Security (WINS)

  World Nuclear Association (WNA)

---

Annex B

List of Facilities and Resources to be Provided by the Government Free of Charge

International Conference on Effective Nuclear and Radiation Regulatory Systems

Amsterdam, the Netherlands

4-7 November 2019

Ref. No.: CN-270

• 1. Premises:

  • a) One (1) plenary room with a capacity for 300 persons including one (1) podium for seating a panel of approximately 8 members and one (1) lectern on a stage;

  • b) One (I) meeting room (for break-out/briefing/bilateral/press meetings) with a capacity for approx. 25 persons;

  • c) Anteroom/lounge for the registration including:

    • registration counter(s);

    • shelving behind/below the counter for conference bags/folders;

    • standing chairs for staff behind the registration counter; and

    • standing tables opposite the registration counter for participants to fill in the registration forms.

  • d) One (1) storage room/area for conference bags/folders (close to the registration counter);

  • e) Poster exhibition area (for approx. 30 Poster boards to be used on both sides);

  • f) Lounge for coffee breaks (close to the poster and technical exhibition area);

  • g) Internet comer for participants;

  • h) Attended cloak room;

  • i) Office space for the services listed in paragraph 5 below; and

  • j) Offices (depending on size and set-up) for:

    • Conference President (1 person);

    • IAEA Secretariat (5 persons);

    • Press (to be confirmed)

    Registration is planned to start in the afternoon of the day prior to commencement of the conference. The above premises should be fully furnished and equipped and placed at the exclusive disposal of the IAEA from Saturday prior to the conference until the end of the conference, inclusive.

• 2. Facilities

  • a) Live streaming of the conference sessions, on demand (i.e. recording available during and after the conference);

  • b) Digital audio recording (MP3 or Flash) as alternative to live streaming

  • c) Centralized uploading of the PowerPoint presentations for all rooms. This IT point to be conveniently located, perhaps in the briefing room, or in the main meeting room.

  • d) Copying and scanning facilities.

• 3. Equipment

  • a) One (1) laptop plus one (1) back-up for presentations (for each meeting room);

  • b) Two (2) personal computers (running Office 2007 or higher) with Internet access for the IAEA Secretariat’s office;

  • c) One (1) personal computer (running Office 2007 or higher) with Internet access for the President’s office;

  • d) Five (5) personal computers with Internet access for the Internet area;

  • e) One (1) network printer in the IAEA Secretariat's office;

  • t) One (1) network printer in the Internet corner;

  • g) One (1) photocopying machine with scanning facility in the IAEA Secretariat's office;

  • h) Eight (8) microphones on the podium (preferably push-to-talk); one (1) standing microphone and one (1) neck microphone for the speaker on the lectern; and a sufficient number of microphones distributed throughout the room for discussions (standing or mobile), connected to the audio recording equipment;

  • i) One (1) data projector for PowerPoint presentations plus one (1) back-up;

  • j) One (1) or two (2) large screen(s) (minimum 345x203 cm; ratio 16:9) and two (2) smaller side screens depending on the room size and layout, for parallel projection of the PowerPoint presentations;

  • k) LCD screens/comfort monitors for the speakers/chairpersons on the podium to follow the presentations (for each meeting room);

  • l) One (1) speaker's timer;

  • m) One (1) laser pointer plus one (1) back-up;

  • n) One (1) message board (registration desk);

  • o) Poster Boards for Poster presentations;

  • p) Decorations and signs as necessary; and

  • q) Free Wireless internet on the conference premises

• 4. Personnel

  All servicing staff are required to be fluent in English.

  • a) Administrative staff:

    To perform under the supervision of the IAEA Conference Organizer as follows:

    Sunday: 3 clerks

    Set-up/packing of conference bags (approx. 10:00-16:00)

    Pre-registration (approx. 16:00-18.00)

    Monday: 4 clerks

    Registration and information (2 clerks)

    Plenary room (PowerPoint presentations, nameplates , microphones) (2 clerks)

    Tuesday to Thursday: 4 clerks

    Registration and information (2 clerks)

    Plenary room (PowerPoint presentations, nameplates, microphones) (2 clerks)

    In addition to the above specific tasks, all servicing staff must be prepared to perform other duties in connection with the preparation and running of the conference, and to provide assistance in compiling and distributing documents whenever necessary.

  • b) Technical staff

    To prepare, install and operate the technical facilities and equipment mentioned in paragraphs 2 and 3.

• 5. Services

  The following services, for the organization and efficient operation of which the Government is responsible, on or near the conference premises:

  • a) Travel Desk, General Information Desk;

  • b) Snack bar(s);

  • c) Bank;

  • d) Medical/First aid.

  Unless otherwise agreed, the furnishing of the premises and the installation of the facilities and equipment are to be completed not later than Sunday, 3 November 2019.

  Furthermore, the Government shall make the necessary arrangements to ensure accommodation for conference participants and staff in Amsterdam, the Netherlands.

• 6. Indemnification

  The IAEA shall bear no financial, legal or other involvement in, or responsibility for, the conference beyond what has been specified by the IAEA. The Government shall hold the IAEA and its officials

  harmless in respect of any action, claim or other demand arising out of the injury to persons or damage to or loss of property incurred in connection with the conference.

• 7. Contribution

  The above-mentioned facilities and services will be covered entirely by the Government.

---

Nr. II

PERMANENT MISSION OF THE KINGDOM OF THE NETHERLANDS TO THE UNITED NATIONS ORGANISATIONS IN VIENNA

27 February 2019

Ref CN-270

Dear Mr. Lentijo,

I have the honour to refer to your letter reference CN-270 of 20 December 2018, relating to an Agreement to be concluded between the Government of the Kingdom of the Netherlands and the International Atomic Energy Agency (IAEA) concerning the International Conference on Effective Nuclear and Radiation Regulatory Systems, to be held in The Hague, the Netherlands, 4 to 7 November 2019, which reads as follows:

(Zoals in Nr. I)

I am authorized by the Government of the Kingdom of the Netherlands to state that it agrees to the proposals regarding the organisation of the International Conference. I would like to inform you that Mr Ynte Stockmann from the Joint Research Centre/European Commission (JRC/EC) has indicated that suitable premises and facilities will be made available in The Hague instead of Amsterdam. Further, I am authorized to state that the Government of the Kingdom of the Netherlands considers your letter and this reply as together constituting an Agreement between the Government of the Kingdom of the Netherlands and the IAEA concerning the International Conference on Effective Nuclear and Radiation Regulatory Systems, which shall enter into force on the date of this reply and shall remain in force for the duration of the International Conference and for such additional period as is necessary for its preparation and winding up, the total duration of this Agreement, however, not to exceed one year.

Furthermore, the Government acknowledges the arrangements implementing this Agreement that were made between the IAEA and the Netherlands Authority for Nuclear Safety and Radiation Protection.

Please accept, Sir, the assurances of my highest consideration.

HE Mr. Marco Hennis Ambassador, Permanent Resident Representative

Mr. Juan Carlos Lentijo

Deputy Director General

Head of the Department of Nuclear Safety and Security

International Atomic Energy Agency

Wagramerstrasse 5

P.O. Box 100

A-1400 VIENNA

---

D. PARLEMENT

Het in de brieven vervatte verdrag behoeft ingevolge artikel 7, onderdeel c, van de Rijkswet goedkeuring en bekendmaking verdragen niet de goedkeuring van de Staten-Generaal.

G. INWERKINGTREDING

De bepalingen van het in de brieven vervatte verdrag zijn ingevolge het gestelde in de tweede alinea van brief nr. II op 27 februari 2019 in werking getreden.

Het in de brieven vervatte verdrag zal ingevolge dezelfde alinea niet langer dan één jaar van kracht zijn.

Wat betreft het Koninkrijk der Nederlanden geldt het in de brieven vervatte verdrag voor Nederland (het Europese deel).

---

In overeenstemming met artikel 19, tweede lid, van de Rijkswet goedkeuring en bekendmaking verdragen heeft de Minister van Buitenlandse Zaken bepaald dat het in de brieven vervatte verdrag zal zijn bekendgemaakt in Nederland (het Europese deel) op de dag na de datum van uitgifte van dit Tractatenblad.

Uitgegeven de tweeëntwintigste maart 2019.

De Minister van Buitenlandse Zaken, S.A. BLOK